supplier monitoring

Supplier monitoring: know before your planning does

You would rather not find out that a supplier has stopped when the delivery fails to arrive. KVKBase follows the public data of your suppliers and reports a bankruptcy, suspension of payments, deregistration or other change.

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What you want to know about a supplier

In procurement it comes down to continuity and correct data. A supplier that enters suspension of payments will deliver differently or stop. A supplier with an invalid VAT number means a problem with your VAT return.

  • Bankruptcy or suspension of payments, when the source reports it
  • Deregistration or dissolution of the business
  • A VAT number that no longer comes back as valid at VIES, when a number is known
  • A new address or a different name, so your master data stays right
  • A different legal form, for example from sole proprietorship to BV

Manage suppliers without extra work

Put the suppliers that matter on the list: the critical ones, not all hundred. Use bulk add to load an existing supplier file in one go. Alerts can arrive as a daily digest, so procurement gets one overview each morning.

A webhook can update your master data or open a task in your purchasing system. To prevent mistakes when you create a supplier there is also a VAT check via VIES, and for an existing file the batch lookup.

Honest about the limits

An alert is a reason to look, not an established fact. The source sometimes lags, and for sole traders or foreign suppliers there is less to follow. For a supplier that much depends on, your own assessment is still needed.

What we watch

Each watched company is compared with its previous state once a day. These are the fields that can trigger an alert:

Name
Statutory name and trade name
Address
Street, postcode and city
Legal form
For example from sole proprietorship to BV
Status
Active or dissolved
Insolvency
Bankruptcy or suspension of payments, as the source reports it
SBI codes
The registered activities
Directors
Only when the source provides them for that company
VAT number
Valid or invalid at VIES, when a VAT number is known

How alerts reach you

Email
One email per change, straight away. Or switch to a daily digest, grouped per company.
Signed webhook
Each change as JSON over HTTPS, with a timestamp and an HMAC-SHA256 signature you can verify.
API
Read your watchlist and the alert history with your API key, and export it as CSV from the dashboard.

Checks run daily, not in real time. The first check of a company is a baseline and sends no alert.

Who it is for

  • Procurement and supply chain teams with critical suppliers
  • Compliance and risk teams that must keep supplier data current
  • Finance teams that maintain supplier data in the ERP

Included in the paid plans

Monitoring comes with your plan as watch slots. A check never costs lookup tokens.

Free
No monitoring
Starter
10 companies
Pro
100 companies
Business
1,000 companies

If your plan drops, watches over the new limit are paused, not deleted.

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Frequently asked

Does this also work for foreign suppliers?
Following register data works for Dutch companies by KvK number. For a foreign VAT number we can follow its validity at VIES, but not the rest of their register data.
How do I know whether a supplier is bankrupt?
Once the source lists a bankruptcy or suspension of payments, you get an alert at the next daily check. The source itself can lag, so when in doubt check the official insolvency registers.
How many suppliers can I follow?
That depends on your plan: Starter 10, Pro 100 and Business 1,000 companies. The free plan has no monitoring. See the pricing.
Can I get the alerts in my purchasing system?
Yes, through the signed webhook. You receive each change as JSON and process it yourself.

More about monitoring

Keep reading

Start watching the companies that matter

Create an account, pick a paid plan and add your first companies by KvK number.

Start monitoring See pricing